Applications

Application Forms with Accept/Deny Workflows

Overview

The Applications module lets you create custom application forms that members fill out directly in Discord. Submissions are posted to a staff channel where moderators can accept or deny them with an optional reason. The applicant is notified of the decision via DM.

Setup

1. Run /settings applications to open the Applications settings.
2. Click Create Form and choose a preset (Staff Application, Content Creator, Community Member, or Custom).
3. Fill in the button label, embed title, and embed description, then submit.
4. Select the new form from the dropdown to open its configuration.
5. Click Submission Channel to choose where completed applications are posted for staff review.
6. (Optional) Click Set Staff Role to designate who can accept or deny applications.
7. (Optional) Click Accept Role to assign a role to members whose application is accepted.
8. (Optional) Click Deny Role to assign a role to members whose application is denied.
9. (Optional) Click Blacklisted Roles to select up to 25 roles that are barred from submitting this form. Members holding any blacklisted role will see an error when they click the button.
10. Click Questions to add intake questions applicants must answer (up to 15). Questions can be short answer, paragraph, or a dropdown select menu with custom options.
11. Click Send Form Panel and select the channel where the application button should be posted.

Usage

Once a form panel is posted:

• Submitting — A member clicks the button. If the form has questions, a modal appears. Forms with more than 5 questions are split across multiple pages — the member completes each page in sequence. On the final page, the application is submitted and posted to the submission channel.
• Interrupted applications — If a member closes the modal before finishing a multi-page form, their progress is saved for 15 minutes. The next time they click the button, they are offered the choice to Continue from where they left off or Start Over.
• Reviewing — The submission message in the staff channel shows all answers plus Accept and Deny buttons. Clicking either opens a modal for an optional reason.
• Decision notification — After a decision is made the submission message is updated with the outcome and the applicant receives a DM. If the applicant has DMs disabled, the failure is silently ignored.
• Role assignment — If an Accept Role or Deny Role is configured, it is automatically assigned to the applicant when their application is decided. If the member has left the server, the assignment is silently skipped.
• Blacklist — Members holding any blacklisted role cannot submit an application for that form. They receive an ephemeral error when clicking the button.
• One pending at a time — A member cannot submit a second application for the same form while they have a pending one.

Commands

There are no standalone commands for this module. All configuration is handled through /settings applications.

/settings applications

• Description: Opens the Applications settings menu for this server.
• Parameters: None.
• Permissions: Administrator.
• Available On: Both.

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Question Types

Type	Description
Short answer	Single-line text input
Paragraph	Multi-line text input
Select menu	Dropdown with predefined options (configure options as comma-separated values)

Tier Limits

Tier	Max Forms	Max Questions per Form
Free	3	15
Gold	5	15
Diamond	Unlimited	15